Weekly Bulletin No. 794Week Commencing Monday 28th October
System Availability - 29th, 30th and 31st OctoberThe CUFS system will be unavailable during the vulnerable period of 6am to 9am on Tuesday 29th and Thursday 31st October. This time will be used for system maintenance. Show
The system will also be unavailable between 7am to 8.30 am on Wednesday 30th October. This is due to essential network maintenance being carried out by our UIS colleagues in the North West Cambridge Datacentre. Issued by Michelle Bond - Lead Functional Analyst Financial Users Group - Friday 1st NovemberThe next Financial Users Group which is to be held at the Sanders Room, Post-Doctoral Centre, Eddington on Friday 1st November from 9.30am to 11am. This is an open meeting and we look forward to seeing you there. Minutes of the last meeting and the current agenda can be found here. Issued by Lesley Dent - System Administrator Top iProcurement Users: Updated XML PO format and Medical Exempt Certificate PO formatFrom the 29th October the XML PO format and the Medical Exempt Certificate PO format will match that displayed on a Printed Purchase Order; the departments Ship-To location code, hyphen and the PO number e.g. AG3-123456. The reason for this change is because Marketplace suppliers were receiving a different format of the PO number to that which a University colleague would see if they viewed or printed the PO from CUFS. This has caused confusion when the two parties were liaising about an order. Issued by Becky Darlow – Functional Analyst Top International Payment Orders (IPOs) change of process from 4th NovemberFollowing the IPO process discussions at the FUG meeting on 25th September 2019, we are pleased to advise the following improvements to the IPO process will be effective from Monday 4th November 2019. These changes have been designed to save time for both departments and the Finance Division; you will see a reduction in paperwork and quicker payment times whilst CUFS payment information will now be recorded earlier.
Standard IPOs are those where:
Non-Standard IPOs - we require you to attach a completed and signed Non-standard Process IPO form with your request.
For departments using Shared Services Your process does not change, other than as described above. Please continue to send all your foreign invoices to Shared Services using your usual method (email/wallet). For departments not using Shared Services
If you have any questions about these improvements, please contact Andrew Weatherley. Issued by Andrew Weatherley - Manager Accounts Payable, Receivable and Cash Management Top Have Your Say In Improving How Finance OperatesA new programme is underway which aims to transform the University’s Finance processes and tools for the future, and in order to make it a success we need your insights! The Finance Business Transformation Programme (FBTP) is seeking opinions and experiences from everyone who uses Finance systems across the University, whether you are in a Finance role or a user of Finance. Those taking part will help the programme understand the current issues, suggest ideas for improvement and have their say on how Finance should operate in the future. Our aim is that every Department and School within the University will have the opportunity to participate. Over the next few weeks the programme is holding a series of events, known as World Cafés, which are interactive sessions designed to give participants the chance to feedback their valuable insights on Finance. All employees are also encouraged to complete a short survey which aims to gather views about existing Finance services and systems and ultimately help to design better solutions. The survey can be accessed via the following link. How do I sign up for a World Café event? Please see the list of venues below and select which event you would like to attend. The links provided will take you to a website where you can register to attend your chosen event. Numbers at each event are limited and allocated on a ‘first come first served’ basis. If your chosen event is full, please select an alternative. Please check with your department manager before confirming your attendance.
Further information about the Finance Business Transformation Programme For more comprehensive information about the FBTP, its aims, key projects and for a list of FAQs please visit the programme’s web pages. Issued by Nicola Lawrence - Finance Business Transformation Programme Monthly Accounting TimetableTo view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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