New york county clerk office birth certificate certification

***November 5, 2020: We are pleased to announce that there is now a designated drop box for County Clerk, conveniently located in the front of the building, Building A of the Municipal Center complex. Please feel free to utilize this drop box for transactions that may not require an appointment. Updated information regarding phone numbers when scheduling an appointment:

When scheduling an appointment, please note that the phone number you are entering should be a cell phone number that accepts text messages and can access a weblink. The system we use incorporates text messaging for an appointment reminder as well as sending a weblink for the check-in process. If you do not have a phone number capable of these functions, please do not enter a phone number and make sure to click “No Phone” when you schedule the appointment.

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If you are utilizing the “No Phone” option, please make sure that you remain in your car until about 5 minutes before your appointment. At that time, please exit your vehicle and come to the door at DMV. Someone will be out to greet you. Please provide your full name and that you are here for an appointment.

We appreciate your continued understanding in this matter. We are all in this together.

The County Clerk’s Office serves Washington County residents by efficiently recording, filing, issuing and maintaining a diversity of court, land and other public records. A list of those records and their associated fees, and copy and certification costs (PDF), is made available here in Adobe PDF format.

The public can acquire assumed business names, partnership certificates, U.S. passports and notary public certificates and renewals through the office. Application for pistol permit renewals are no longer handled in this office, but through the Washington County Sheriff's Office.

Court Records

For information on court records and forms you can visit the New York State Unified Court System website.

Oaths of Office

Oaths of office are filed with the County Clerk and a directory of county, town and village officials with their contact information are maintained by the office.

Oversight Duties

The Washington County Clerk also has oversight of the local office of the New York State Department of Motor Vehicles, the Washington County Archives, and the Washington County Historian’s Office.

Passport Photos

Passport photos can also be purchased on premises and detailed information on passports is available at the U.S. Department of State website.

Public Records

Public records can be accessed online through searchiqs.com. If you have trouble, please see iqsworks.com

Assumed Business Names aka DBA Forms

Please see the link listed below under "Clerk's Office Resources" for a PDF copy of the form needed to apply for a DBA. Please complete the form (do not sign it), take it to a Notary Public where you will sign it in their presence, and then mail it along with a check or money order made payable to the Washington County Clerk for the amount of $27.00 to: 
Washington County Clerk's Office
383 Broadway Blg A
Fort Edward NY 12828

Instructions for filing Maps 

Please review the instructions below prior to scheduling an appointment for filing maps with the County Clerk's office. Please note that you will need to schedule a "County Clerk Business" appointment when you are ready to file a map.
Instructions for Map Filing

How do I get a certified copy of my New York birth certificate?

You can get a certified copy of the birth certificate over the internet, by phone or by mail from the New York State Department of Health Vital Records section. If no birth certificate exists, bring a certificate from the Commissioner of the local Board of Health saying that no birth certificate is available.

What is the fastest way to get a birth certificate in New York?

The Health Department issues birth certificates for all people who are born in New York City. You can order a certificate online, by mail or in person. We recommend ordering online through VitalChek, which is the fastest way to receive your certificate.

How do I get a certified copy of a birth certificate?

Required Forms application.
Refer the application to the Divisional Secretariat relevant to the area where the birth occurred..
Application can obtain from any Divisional Secretariat..
Fees chargeable. Where the date of registration or the no. of the entry is given the fee for one copy of the certificate is Rs. 100.00..

Can I get my birth certificate same day in New York?

Processing time for mailed in applications typically takes a week to two weeks unless same day processing is requested. If you request expedited processing your order will be processed within 2 to 3 days. All mail requests must be sent to: Vital Statistics.